Find your next dream job with personal matching.administration
Secretary / Office & Team Assistant
Role & responsibilities
Manages calendars and correspondence, prepares documents and meetings, maintains records and office logistics, and assists with travel or expenses.
Key strengths
- Organization28% (Job)
- Communication20% (Job)
- Attention to detail18% (Job)
- Flexibility12% (Job)
- Teamwork12% (Job)
- Discipline10% (Job)
What this means for you
- Flexibility – Handles shifting priorities while staying calm and helpful.
- Organization – Keeps leaders on schedule and information easy to find.
- Communication – Drafts clear messages and follows up with tact.
Typical tasks
- Prepare documents, meeting minutes, and presentations
- Manage calendars, correspondence, and travel for teams or executives
- Coordinate office logistics and liaise with internal and external stakeholders
Daily work
- Opens inbox and calendars to prioritize requests and deadlines
- Prepares correspondence, minutes, and meeting logistics
- Keeps documents, expenses, and team communications organized
Education & entry routes
Helpful but not mandatory
- Productivity software certifications
- Business communication courses
Alternative pathways
- Project Coordinator
- Office Manager
- Executive Assistant
Work environment
- Team size
- Supports small teams or individual leaders
- Typical employers
- Corporate offices, agencies, professional services
- People contact
- Frequent interaction with staff, clients, and vendors
- Stress level
- Moderate with peaks around events or deadlines
- Working hours
- Standard office hours with occasional overtime
Entry & progression
Common entry roles
- Team Assistant
- Office Assistant
Next career steps
- Office Manager
- Executive Assistant